Elite 2019 extravaganza
Extraco Event Center

 

Extravaganza March 4-10 2019
Pavilion Arena


Two $40,000 Open 5D races $95 EF | Guaranteed
$50,000 Elite Futurity $600 EF/$50 process included | 75% payback | 2 goes & a short
$15,000 HHA Derby $600 EF/ $50 process included | 75% payback | 2 goes & a short
$10,000 Sweepstakes $10,000 to the winner | $400 EF/$50 process included | 75 % payback
5K Warmup $60 EF| Added | 5D | 75% payback

* Futurity rules
* HHA Derby rules
* Futurity | HHA Derby entry deadlines
* Sweepstakes rules
* Open race rules
* Warm up rules
* Open | Warm Up | Sweepstakes entry deadlines


Event Schedule:
Monday, March 4
* 12 pm Barn opens

Tuesday, March 5   
*
8:AM Open Exhibitions go on sale at office.  Exhibition 9-6
* 1:00 - 3:00 pm Check in Futurity horses riders last name A-L (mandatory).
* 5:00 - 7pm Check in Futurity horses last name M-Z (mandatory).

Wednesday, March 6
* 8 AM Futurity horse Exhibitions 1 per horse run in numbered order.
* 1:00 - 3:00 pm Derby horse check in (mandatory).

Thursday, March 7
* 9 AM Futurity 1st Round
*3 PM Derby 1st Round

Friday, March 8 
* 9 AM Futurity 2nd Round
* 4 PM Derby 2nd Round 
* 7 PM Warmup Race 

Saturday, March 9th 
* 8 AM Open Race 1 – Section 2 (Limit 600) 
* 6 PM Derby Finals 
* 7 PM Futurity Finals
* 8 PM Sweepstakes

Sunday, March 10th 
* 8 AM Open Race 2 – Section 2 (Limit 600) 

Two $40,000 Open 5D races $95 EF | Guaranteed
$50,000 Elite Futurity $600 EF/$50 process included | 75% payback | 2 goes & a short
$15,000 HHA Derby $600 EF/ $50 process included | 75% payback | 2 goes & a short
$10,000 Sweepstakes $10,000 to the winner | $400 EF/$50 process included | 75 % payback
5K Warmup $60 EF| Added | 5D | 75% payback

Futurity | HHA Derby Entry Deadlines

Futurity & Derby Payment schedule (postmarked)
* Entries open Monday Dec 10
* Enter by Mail only
* 1st payment due Monday January 7 (Jan. 8 $50 Late fee due).
* 2nd payment due Thursday Feb. 7 (February 8, 2019 $50 Late fee due if you made first pmt.  If not, $100 Late fee).
* Last day to enter Futurity/Derby is Feb. 25, 2019


Open | Warm Up | Sweepstakes Entry Deadlines

You can enter Online, Mail, Email or Fax (please check deadline for the method you choose).

* Online: Jan. 7 - Feb. 25, 2019 (no online available after this date).
* Mail: Jan. 8 – Feb. 14, 2019 (postmarked).
* Email or Fax:  Jan. 7 - Feb. 25, 2019 (After Feb. 25, 2019 there is a $25 Late Fee).
* To be in the pre-draw you must enter by Feb. 25, 2019
* Late Entries: Any entry, fax or email received after Feb. 25, 2019, will pay a $25 late fee per rider.
* Onsite: All onsite entries are taken in the Open up to run 100 in each race and will pay a $25 late fee per rider. Entries close on Sweepstakes when the first horse runs and has a $25 late fee. **(see late fee exemption)
* Late Fee exemption: If you are entered in a race before Feb. 25, 2019, you can add a race/horse without incurring a late fee.
* Draw-out Deadline: Thursday March 7, 2019 8:00 am.

Elite Futurity

The Elite Futurity will be held March 4-10, 2019 in conjunction with the Elite Extravaganza. The 5-year-old and under Futurity will have $50,000 added ($45,000 added to Futurity | $5,000 added to Amateur Incentive).  

Futurity Rules
* Enter by mail only
• Futurity will be 2 Long Go Rounds and a Short Go Round.
• Short Go will be determined by fastest qualifying times. Short Go time will be added to qualifying time to determine event champion.
• 40 fastest qualifying times will advance to the Short Round.
• If there are more than 350 entries, more finalists will be taken.
• Futurity open to horses foaled 2014 or later.
• Horses must not have competed in any type of barrel race competition prior to December 1, 2018.
• Futurity $600 EF ($50 process included) 75% payback of entry fees, 100% of added money.
• Futurity open to all breeds.
• No refunds will be given for any reason.
• Stall is NOT included in Futurity entry fee
• Amateur contestants MUST include a current copy of AQHA or APHA.  
• A copy of the horse registration papers must be submitted with entry form and original registration papers in the owner’s name must be presented at check-in.
• No entry that has not been paid in full will be allowed to run.
• Check In: Tuesday March 6, 2019
* 1:00 pm Check in Futurity horses riders last name A-L (mandatory).
* 5:00 pm Check in Futurity horses last name M-Z (mandatory).
* Must check in at your scheduled time with original papers and be branded or you will be disqualified. No Exceptions. If you can’t make your check in time, you must make arrangements with the show office.

Payment schedule (postmarked)
* Enter by mail only
* Entries open Monday Dec 10
* 1st payment due Monday January 7 (Jan. 8 $50 Late fee due).
* 2nd payment due Thursday Feb. 7th   (February 8 $50 Late fee due if you made first pmt.  If not, $100    
Late fee).
* Last day to enter Futurity is Feb. 25th

Substitutions: You may substitute a horse OR a rider (not both) for a $25 fee. Horse must belong to the same owner. All substitutions must be complete by Tuesday March 5, 2019. A change/substitution form is available on the forms page at www.elitebarrelracing.com. 

Amateur Incentive: The Amateur Incentive has a $100 entry fee with a 100% payback. Amateur placings are determined on a two-run aggregate of the 1st and 2nd go. Amateur contestants must have their 2019 Amateur Cards with AQHA, APHA, or ApHC. AQHA rules will be followed. 

Open Carryovers: Futurity competitors can carryover their futurity run/time into the Elite Extravaganza Open Races. The 1st round time carries over to Open Race 1 and the 2nd round time carries over to Open Race 2. Entries for the open are $95 each. Rider age incentives are $25 each. Please choose your open carryovers on the attached futurity entry form. Do not use the Elite Online entry form to do carry overs. 

Futurity riders that makes the finals can carry finals time over to the sweepstakes (must pay $400 EF). Cary overs must be declared in the office by 6:00 pm Saturday March 9, 2019.

TQHA Stallion incentive
* Incentive will be on Open race 1 and is open to horses of all ages.
* Futurity times can carry over to the incentive by paying the $95 entry fee.
* It will be a 4D with $5,000 added.
* $25 EF and the payout will be a guaranteed equal payout.
* It is not a judged event (no points only money), so you can roll your time over from the Futurity.
* To enter the TQHA Stallion incentive your horse must be offspring from an eligible 2019 TQHA Stallion.
* You must include a copy of your papers when you enter. If entering online, please email or fax a copy to the office.
* See Stallion list here
* Payout
Equal Payout
1st - $650.00
2nd - $350.00
3rd - $250.00

HHA DERBY RULES

* Enter by mail only
The HHA Derby will be two Long Go Rounds and a Short Go Round. Short Go will be determined by fastest qualifying times. Short Go time will be added to qualifying time to determine event champion.
• If a horse competed in futurities at age 4, it is eligible for the Derby at ages 5, 6 & 7. Otherwise, the horse will be eligible for the Derby at ages 6 & 7.
A copy of the horse registration papers must be submitted with entry form and original registration papers must be presented at check-in.
• Derby horse check-in Wednesday 1:00 - 3:00 pm (mandatory). Must check in at your scheduled time with original papers and be branded or you will be disqualified. No Exceptions. If you can’t make your check in time, you must make arrangements with the show office.
• Entry fee does not include stall
• No entry that has not been paid in full will be allowed to run.
* Open Carryovers: Derby competitors can carryover their derby run/time into the Elite Extravaganza Open Races. The 1st round time carries over to Open Race 1 and the 2nd round time carries over to Open Race 2. Entries for the open are $95 each. Rider age incentives are $25 each.
* Please choose your open carryovers on the Derby entry form. Do not use the Elite Online entry form to do carry overs. 
* Derby riders that makes the finals can carry finals time over to the sweepstakes (must pay $400 EF). Cary overs must be declared in the office by 6:00 pm Saturday March 9, 2019.
* Substitutions: You may substitute a horse OR a rider (not both) for a $25 fee. Horse must belong to the same owner. All substitutions must be complete by Tuesday March 5, 2019. A change/substitution form is available on the forms page at www.elitebarrelracing.com. 

TQHA Stallion incentive
* Incentive will be on Open race 1 and is open to horses of all ages.
* Derby times can carry over to the incentive by paying the $95 entry fee.
* It will be a 4D with $5,000 added.
* $25 EF and the payout will be a guaranteed equal payout.
* It is not a judged event (no points only money), so you can roll your time over from the Futurity.
* To enter the TQHA Stallion incentive your horse must be offspring from an eligible 2019 TQHA Stallion.
* You must include a copy of your papers when you enter. If entering online, please email or fax a copy to the office.
* See Stallion list here
* Payout
Equal Payout
1st - $650.00
2nd - $350.00
3rd - $250.00

SWEEPSTAKES RULES

* Sweepstakes is one race with fastest time guaranteed $10,000.
* Any horse/rider may enter and there is no limit to the number of horses a rider may enter.
* $400 EF ($50 process included), 75 % payback of entry fee.
* Entries close on the Sweepstakes when the first horse runs. 

OPEN RACE RULES

 Extravaganza Open Race(s) Format
Both Open Races will be run in a 5D format with .5 second spilts.
• 1D = fastest time of the race
• 2D = fastest time of the race plus .5 second
• 3D = fastest time of the race plus 1.0 second
• 4D = fastest time of the race plus 1.5 seconds 
• 5D = fastest time of the race plus 2.0 seconds

* If all placings in a division are not filled, remaining places will be divided equally in that division. 
* If a division is not filled at all, the checks will be split among the other divisions.
* Prizes:
• $40,000 Guaranteed payout in each 5D Main race. 
• Buckles to Division Winners 
* $95 entry fee

Age Incentive Side pots
Open Races 
* There are 3 age incentives in both Open races. Youth 18 & under, Adult 19-49, and Senior 50 & over. 
* Age will be based on the age of the contestant on the first day of the race.
* Entry fee is $25 and entry into incentives is optional. 
* 4D format with .5-second splits.
* 80% equal payback


WARM UP RACE RULES

Open Warm-Up Race (limited to 400 entries) 
* The Open Warm-Up Race will be run in a 5D-format, $5,000 guaranteed payout with .5 second splits.
* You must be entered in an Open race or the Futurity/Derby/Sweepstakes to enter.
* Buckles will be awarded to D winners.
* $60.00 entry fee

Stalls & RVs - Barn will be open for check-in Monday, March 4, 2019 at 12:00 pm. DO NOT ARRIVE ON SUNDAY
* Stall office is open 24 hours for stall and rv check in starting Monday at 12:00 pm.
* Shavings must be purchased from the arena for $10.00 per bag. No outside shavings are allowed. 
* No portable panels or tying horses to the trailers overnight is allowed, if stalls are available.
* Stalls are pre-assigned.
* If you want stalls together one person in your group must buy all the stalls. 
* Stalls are for stall nights. If you need to stay Sunday night, make arrangements in the stall office ahead of time.
Stall Pricing (these are packages, not per night).
* Monday - Sun. - $100.00
* Wed. - Sun. - $80.00 
* Thursday - Sun. - $55.00 
RV Pricing
* Monday - Sun. - $125.00
* Wed. - Sun. - $100.00 
* Thursday - Sun. - $75.00

Exhibitions
* You must be entered in a race to exhibition. 
* Tuesday 3/6 9:00 AM - 6:00 pm.
* Exhibitions will be sold at the office at 8:00 AM Tues. 3/6 cash only $5.00 each 
* Must be entered in a race to exhibition. 


Elite General Rules:

1. Horse Substitution

You may substitute a horse in this barrel race, however if the horse is already entered you cannot change draw position or run the horse in the same section. Any horse substitution must be made with the show secretary, in writing using the Change form before the first horse runs. All horse changes must be submitted on a Change Form and a $10 fee will apply.

2. Rider Substitution

Any rider substitution/change must be made with the show secretary, in writing using the change form before the first horse runs. $10.00 fee

3. Selling a Run

Selling a run is not allowed. You have to draw out completely. If there are spots still available, they can enter as a new entry.

4. Check-In

Upon your arrival, you must check in at the Stall Office for any stalls or RVs. The stall office is open 24 hours during the event. It is not necessary to check-in with the Event Office concerning your entry, but we encourage all contestants to visit the area outside of the Event Office to confirm their race positions with the draw sheets that will be posted and check all incentives.

Draw numbers for your entry can also be found on www.elitebarrelracing.com prior to the event.

5. Stalls

NOTE: ALL STALLS AT WILL BE PRE-ASSIGNED. ONE of the contestants in your group MUST reserve ALL needed stalls to guarantee your stalls will be together. Please do not send any requests to be stalled together. There is not a hauling partner form.

6. Dress Code

All contestants must wear a long-sleeved shirt, long pants, Western Hat (minimum 2 1/2" brim), and cowboy boots or equestrian sport shoes. Caps are not permitted. NOTE: If the hat falls off and lands in the alleyway or arena, a $10 dress code fine will be assessed. Helmets are not required but all contestants are encouraged to wear one. Anyone not wearing the proper attire in the arena will be assessed a $10 fine. All fine money will be going to the Elite Barrel Racing Scholarship Program.

7. Sportsmanship

All contestants and their family members are expected to display good sportsmanship at all times. No level of abuse toward any animal at this event will be allowed. Foul language, misconduct, or abusive comments spoken
to any contestant, spectator, staff member, or arena personnel will result in immediate contestant disqualification and no refund of entry fees. Contestants are also responsible for traveling companions and their family members.

8. Photos and a Video

Elite Barrel Racing Productions photographs and videotapes each contestant’s individual run. These photos/videos are the property of Elite Barrel Racing Productions and decisions made by Elite Barrel Racing Productions management as a result of viewing photos and/or video are final.

9. Fines

100% of all fines will be donated to the Elite Barrel Racing Scholarship Program.

10. Returned Checks

There is a $40 service charge on all returned checks from the bank, for any reason. If a check is not replaced with a cashier’s check or money order within 30 days after the check is dated, the contestant will be put on the "ineligible" list.

11. Dogs

Dogs must be on a leash at all times.

12. Vendors

Vendor Forms are available on the website. There shall be no selling of any type of merchandise or professional service on the arena grounds, in stalls, or at trailers without a vendor contract with Elite Barrel Racing Productions. Vendor forms are available at www.elitebarrelracing.com

13. Turn Out Rules

Contestant shall identify themselves to the Gate Man and be in the holding area five horses before their run. Failure to do so will result in a disqualification. The Gate Man will be located next to the alleyway going into the arena. Contestant's name will be called by the Gate Man three times, if the contestant is not in the arena by the third call, they will be disqualified. Only one horse may be in the alleyway at any time. Remember the three official calls come from the Gate Man not the Announcer.

14. Time Begins

Any time a contestant crosses the starting line, the time will begin.

15. No Time

A "No Time" will be given to the contestant for the following reasons:

     • If the contestant "circles" their horse after entering or exiting the arena. (Definition of the Arena is past the plane of the alley)
     • If the contestant breaks or misses the barrel pattern.
     • If the contestant runs out of turn. It is the contestant's responsibility to know their draw position.
     • If a contestant knocks over a barrel. A "no time" will also be given if a barrel is knocked over and it sets up again on either end. Touching a barrel, including keeping it from falling, is permitted without penalty.
     • If the contestant's horse or rider falls during the run in such a manner as to break the pattern, or if the rider falls off the horse after entering past the plane of the alley
     • Unable to get horse in arena in 60-second time limit.
     • If a horse stops forward motion.
     • If you feel that you have been fouled for some reason, it is your responisbility to pull up and delcare the foul to the gate man.

16. Time Limit

If a contestant is in the holding pen and attempts to enter the arena, but is unable to get the horse down the alleyway the gateman, after the second call, will give the rider 60 seconds to enter the arena. At the end of 60 seconds if the horse has not broken the plane at the end of the alleyway into the area the rider will be disqualified. (The reason for this rule is the safety of the contestant, the other contestants in the holding area and the employees.)

17. Barrel Moved

If a barrel moved off its marker during competition, the barrel must be reset prior to the next competitor's run.

18. Horse and Rider Rule

Contestants may run any horse, regardless of ownership, but a horse can only be run once in each section.

19. Horses in Arena/Alley

Only one horse may be in the arena, or alleyway, at any time during competition. (The reason for this rule is the safety of the contestant. Accidents can occur where the assisting horse gets in front of the contestant horse and the contestant horse then decides to go and runs into the assisting horse.)

A horse can be assisted to the mouth of the alley, but persons on foot are not allowed in the alley or the arena once the horse and rider have entered.  There will be no whipping of a horse from the ground in the holding pen area or alley entrance. The gate man will enforce these rules implicitly.

20. Re-Runs

Re-runs shall be granted if the official and backup timer both fail to work properly, unless a barrel has been turned over resulting in a no-time. If the barrels are not placed properly on their markers, a re-run shall also be granted without any penalties being applied; however, any penalty occurring on the re-run shall result in a no time. If a rider feels that they have been fouled or comprromised in any way, it is the rider's responsibility to pull up and declare the foul to the gate man.

21. Training in Arena

Contestants who are given a "no time,” either for breaking the pattern or knocking down a barrel, may complete the pattern. However, show management may, at its discretion, ask a rider who is taking excessive time to train to leave the arena immediately. If such request is not complied with, a $25 fine may be assessed.

22. Fastest Run Possible

Contestants must attempt to make the fastest run possible. Any obvious attempt to "pull up" or pace their run may result in the following penalties- 1st Offense - Warning, 2nd Offense - $50 fine, 3rd Offense - one year on the "ineligible" list at Elite Barrel Racing Productions events.

23. Tie for Prizes

If any contestants’ times are tied, the prize money will be split equally. Numbered poker chips will be drawn and prizes will be awarded based on the order of highest to lowest, with the highest number receiving the largest prize.

24. Payout Requirements

To receive your money, your social security number must be on file, which you are required to provide when you enter. Checks must be cashed/deposited with in 90 days or all monies will be forfeited.

25. Disqualifications

Any act deemed prejudicial to the best interests of Elite Barrel Racing Productions may result in the disqualification of the contestant, with no refund of entry fees. The contestant may also be placed upon the "ineligible" list for Elite Barrel Racing Productions. These acts may include but are not limited to the following:

     • Using abusive or intemperate language or attempting to threaten, bribe, influence, or harass any contestant, spectator, staff member, or Arena Personnel. Also, any remarks made with the intent to cast aspersions on the character or integrity of an Elite Barrel Racing Productions staff member or management member.
     • Moving or attempting to move markers at any time.
     • Use of electronic and/or remotely controlled devices to alter the outcome of a run.
     • Abuse of a horse in any way either on the ground or in the saddle. No Whipping a horse from the ground by a bystander.
     • Abuse of an animal in the show arena and/or evidence that an act of abuse has occurred prior to or during the exhibition of a horse in competition
     • Competing while under the influence of drugs or alcohol.
     • Misidentifying a horse in any Elite Barrel Racing Productions Barrel Race class.
     • Misidentifying a rider in any Elite Barrel Racing Productions Barrel Race class.
     • Other conduct that is not in the best interest of Elite Barrel Racing Productions, or its contestants.
     • Failure to make good on a returned check to the Elite Barrel Racing Productions or to any other association which has a cooperative agreement with Elite Barrel Racing Productions on the returned checks.
     • The Elite Barrel Racing Productions Management at their sole discretion shall have the authority to disqualify or deny entry to any horse they deem dangerous to the rider, or to other individuals, animals or property.

26. Safety

Safety is a prime objective at this barrel race. If you have a horse that could be dangerous to yourself, other contestants, or other horses, DO NOT come to this barrel race. Any horse or contestant deemed to be dangerous by the management of Elite Barrel Racing Productions will be disqualified and entry fees will not be refunded.

27. Rules

The management of Elite Barrel Racing Productions reserves the right to create any new rule, or modify any existing rule, in order to better the sport of this barrel race. Please note that the rules appearing on the boards at the event take precedence over the web site and any other postings.

28. Postponement of Event

Elite Barrel Racing Productions reserves the right to postpone any barrel race due to a natural or manmade disaster. We do not like to put these conditions on any event, but feel it is not fair if only a small percentage of barrel racers can attend. Any monies collected will be refunded. If any event is postponed, we will reschedule it for a future date. No postponement, or cancellation, will be made due to a lack of entries.

 


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