Entry Deadlines for Open | Youth | Warm-Up
* Online: 8:00 am May 1- July 8 (without late fee and be in pre-draw) @ www.elitebarrelracing.com
* Email: 8:00 am May 1- July 8 (without late fee and be in pre-draw).
* Late Entries: Any entry received after July 8, 2024, will pay a $25 late fee per rider.
* Late entries: Entries can be entered onsite, emailed, or entered online up to run 100 of each race with a $25 late fee.
* Late Add-Ons: email/onsite up to run 100 of each race using the add form on the forms page.
* Late Onsite: All entries are taken up to run 100 in each race, and you will pay a $25 late fee per rider.
* Draw-out Deadline for all races: July 19, 2023, 8:00 am to receive a refund. You may email or do it at the office.
Drawing Out
* Draw-out deadline is 8:00 AM, Friday, July 19, 2024.
* The Draw-out Form must be returned by email or on-site by the deadline to receive a draw-out refund.
* The Draw-out form is for entry fees, stall fees, shavings, and RV fees, less a 25% service charge. (You can't draw out of exhibitions).
* We do NOT need a Doctor or Vet release. After the deadline, no refunds will be given for any reason.
* A Draw-Out Form can be found on the forms page.
YOUTH RACE RULES
Youth Extravaganza, presented by McGregor General Store: EF $250
* AGE: 18 n under.
* The youth barrel race will be run in a 5D format with .5-second splits.
1D = fastest time of the race
2D = fastest time of the race plus .5 second
3D = fastest time of the race plus 1.0 second
4D = fastest time of the race plus 1.5 seconds
5D = fastest time of the race plus 2.0 seconds
* There will be two go-rounds and a championship short go. If all placings in a division are not filled, the remaining places will be divided equally in that division, and checks will be split among the other divisions.
* Age will be based on the age of the contestant on the first day of the race, Friday, July 19, 2024
* 5D with $10,000 ADDED money.
* $10K Guaranteed payout to D winners in Youth High Noon Championship Round
1D 3000
2D 2500
3D 2000
4D 1500
5D 1000
* Payback 75% of entry fees and 100% of added money.
* The purse will be split so that 25% of the total purse is paid in each qualifying Round and 50% paid in the clean-slate Championship Round.
* Buckles will be awarded to the winners of each D in rounds 1 and 2, as well as the Championship round for a total of 15 buckles.
* Fifteen contestants in each division from each qualifying round earn a spot in the clean-slate High Noon Showdown short- go. If a contestant qualifies in both qualifying rounds on the same horse, additional contestants will be added in the order they placed in the second round. If a division doesn’t fill after using the second-round times, we will put both round times together in order from fastest to slowest and take the fastest times out of both rounds and fill the remaining spots. If a contestant chooses not to compete in the High Noon Showdown short- go, no additional contestants will be added.
* High Noon Showdown short go will be run from slowest qualifying time to fastest and consists of one clean slate go made up of those 30 contestants, who qualified in each respective division in the qualifying rounds, for a total of 150 contestants and will run slowest to fastest!
* Youth Horse and Rider Rule: Youth contestants may run any horse, regardless of ownership, but a horse can only be entered once in the race. You must name a horse for each entry and ride that named horse in all rounds of the race. Example: You may not ride a different horse in the High Noon Showdown round from the one you rode in the 1st and 2nd Go. Once you make your first run, you can’t substitute another horse for that entry.
Youth Approvals and Side pot races
*WPRA - Open Race 1, Open Race 2, Warmup 4D, and the Junior incentives are WPRA Approved.
* BBR Approved - Open 1 & 2 and the 4D Warmup race.
* Jr. American Patriot - enter on their site Hooey Jr Patriot Qualifiers -Patriot Event
If you are 19 and want a Jr. Patriot qualifying time, you must enter Open Race 1, and we will use that time for your qualifier.
* Xtreme Million -
* $500 entry fee for each time you run.
* Enter up to 3 times during the event.
* Everyone that enters will have their time placed in a 5D side pot race
* You can roll your times from the Warm up Race, Open Race 1, and/or Open Race 2 to qualify!
* Enter on their website to enter! HERE
* Youth Carry-overs Youth may carry over their time from the Youth Extravaganza to the open races, OR you can choose to enter them separately and make an actual run.
If you choose to carry over:
* Your run from the 1st go of the Youth Race is eligible to carry over into the Xtreme Mini Million and the Warm Up Race 4D
* Your run from the 2nd go of the Youth Race is eligible to carry over into the Xtreme Mini Million, Open Race 1, and the TQHA Stallion incentive
* The short go can be carried over to the Xtreme Mini Million and Elite Open Race 2. If you don’t qualify for the short go, we will put you in the late entry draw of Open Race 2
* Rider Age Incentive is an age race within the Youth Extravaganza Race. Your time will go into a pot with everyone who enters your age-specific group. Youth Race Age Incentives will be paid on the 1st and 2nd Go-round of the Youth Extravaganza.
* Age groups are: 8 n under | 9-12 | 13-15 | 16- 18.
* Age will be based on the contestant’s age on the race’s first day, July 19, 2024.
OPEN RACE RULES
Elite Open Race 1 and 2 EF $75 for each race
* Race 1 $6K added on Saturday | Race 2 $6K added on Sunday:
* Both Open Races 5D format with .5 second splits.
* If all placings in a division are not filled, the remaining places will be divided equally in that division, and checks will be split among the other divisions.
* 5D with $6,000 added payout in each Open Race.
* 75% of entry fees and 100% of added money.
* Buckles to Division Winners
Incentives and Side pots
*WPRA - Open Race 1, Open Race 2, Warmup 4D, and the Junior incentives are WPRA Approved.
* BBR Approved - Open 1 & 2 and the 4D Warmup race.
* Xtreme Million -
* $500 entry fee for each time you run.
* Enter up to 3 times during the event.
* Everyone that enters will have their time placed in a 5D side pot race
* You can roll your times from the Warm Up race, Open Race 1 and/or Open Race 2 to qualify!
* Enter on their website to enter! HERE
* Open Race Age Incentives: EF $25 each
* 3 age incentives in Open Race 1 & 2:
* Youth 18 & under ($500 added Sponsored by McGregor General Store)
* Adult 19-49
* Senior 50 & over.
* Age will be based on the contestant’s age on the race’s first day, July 19, 2024.
* 4D format with .5-second splits.
* 80% equal payback
* TQHA Incentives (Only on Open Race 1) EF $40
* Stallion Incentive $5,000 added.
* Open to horses of all ages.
* Owner and Rider must be TQHA member* Straight pay 5 places – 60% (horse owner) /40% (stallion owner) split.
* Payout will come from the TQHA office
* 75% payback, 100% of added money
* It is NOT an AQHA-judged event.
* 2024 Stallions from Auction or horses can be nominated from past stallions no longer in the program.
* Please include a copy of your papers when you enter. If entering online, please email a copy to the office.
Warm-Up Race Open 4D: EF $50.
* $2500 added with .5 second splits * 75% of entry fees and 100% of added money. * Buckles to D winners
The Dad Race
* We will take the first 18 entries received. If we get more than 18, you must do a Social Media video explaining why your dad/grandpa needs to be chosen for the 2 available spots for a total of 20 entries.
* Entry Forms for this race will be available at 8:00 am May 1, 2024, on our forms page as a separate entry form.
* This race is open to Dads and Grandpas of entered youth contestants.
* $75 Entry Fee, no processing fee, 80% payback straight pay, buckle to the winner.
Exhibitions
* You must be entered in a race to get exhibitions.
* Thursday, July 18: Noon – 7:00 pm Exhibitions (must purchase online)
* Friday, July 19: 8-11 am Exhibitions (must purchase online).
* Exhibitions will be sold online only. They Sell out fast.
* * Note: Exhibitions: $5.00/each. You are buying 1 exhibition for 5.00 and can buy a maximum of 10 per day. If you purchase too many, they will be taken away, NO REFUND WILL BE GIVEN, and no drawing out of exhibitions. On your draw-out form
Stall Pricing
Wednesday - Sunday $110
Thursday - Sunday $90
Friday - Sunday $65
Saturday - Sunday $35
RV Pricing
Wednesday - Sunday $130
Thursday - Sunday $105
Friday - Sunday $80
Saturday - Sunday $45
Shavings - $12/bag
No outside shavings are allowed. Shavings must be purchased from the facility.
Elite General Rules:
1. Horse Substitution
You may substitute a horse; however, if the horse is already entered, you cannot change the draw position or run the horse in the same section. Any horse substitution must be made with the show secretary in writing using the Change form. All horse changes must be submitted on a Change Form before the first horse runs in the race, and a $10 fee will apply.
2. Rider Substitution
Any rider substitution/change must be made with the show secretary in writing using the change form before the first horse runs. $25.00 fee
You can change a horse OR rider, but not both.
3. Selling a Run
Selling a run is not allowed. You must draw out completely. If spots are still available, they can enter as a new entry.
4. Check-In
Upon your arrival, you must check in at the Stall Office for any stalls or RVs. The stall office is open 24 hours during the event. It is not necessary to check in with the Event Office concerning your entry. Still, we encourage all contestants to visit the Elite Barrel Racing website to confirm their race positions with the draw sheets that will be posted and check all incentives. Late Entries will not be posted until the late entry draw is completed after run 100 of each race.
Draw numbers for your entry can also be found on www.elitebarrelracing.com prior to the event.
5. Stalls
NOTE: ALL STALLS AT WILL BE PRE-ASSIGNED. ONE of the contestants in your group MUST reserve ALL needed stalls to guarantee your stalls will be together. Please do not send any requests to be stalled together. There is not a hauling partner form.
6. Dress Code
All contestants must wear a long-sleeved shirt, long pants, a Western Hat (minimum 2 1/2" brim), and cowboy boots or equestrian sports shoes. Caps are not permitted. NOTE: If the hat falls off and lands in the alleyway or arena, a $10 dress code fine will be assessed. Helmets are not required, but all contestants are encouraged to wear one. Anyone not wearing the proper attire in the arena will be assessed a $50 fine. All fine money will be going to the Elite Barrel Racing Scholarship Program.
7. Sportsmanship
All contestants and their family members are expected to display good sportsmanship at all times. No level of abuse toward any animal at this event will be allowed. Foul language, misconduct, or abusive comments spoken
to any contestant, spectator, staff member, or arena personnel will result in immediate contestant disqualification and no refund of entry fees. Contestants are also responsible for traveling companions and their family members.
8. Photos and Video
Elite Barrel Racing Productions photographs and records a video of each contestant’s individual run. Flash will be used on all runs and cannot be requested to be turned off. These photos/videos are the property of Elite Barrel Racing Productions, and decisions made by Elite Barrel Racing Productions management as a result of viewing photos and/or videos are final.
9. Fines
100% of all fines will be donated to the Elite Barrel Racing Scholarship Program.
10. Returned Checks/Credit Card Chargeback
For any reason, there is a $40 service charge on all returned checks & credit card charge backs from the bank or credit card company. If a check or charge back is not replaced with a cashier’s check or money order within 30 days after the check is dated, the contestant will be put on the "ineligible" list.
11. Dogs
Dogs must be on a leash at all times.
12. Vendors
Vendor Forms are available on the website. There shall be no selling of any merchandise or professional service on the arena grounds, in stalls, or at trailers without a vendor contract with Elite Barrel Racing Productions. Vendor forms are available at www.elitebarrelracing.com
13. Turn Out Rules
The contestant shall identify themselves to the Gate Man and be in the holding area five horses before their run. Failure to do so will result in disqualification. The Gate Man will be located next to the alleyway going into the arena. The contestant's name will be called by the Gate Man three times, if the contestant is not in the arena by the third call, they will be disqualified. Only one horse may be in the alleyway at any time. Remember the three official calls come from the Gate Man, not the Announcer.
14. Time Begins
Any time a contestant crosses the starting line, the time will begin.
15. No Time
A "No Time" will be given to the contestant for the following reasons:
• If the contestant "circles" their horse after entering or exiting the arena. (Definition of the Arena is past the plane of the alley)
• If the contestant breaks or misses the barrel pattern.
• If the contestant runs out of turn. It is the contestant's responsibility to know their draw position.
• If a contestant knocks over a barrel. A "no time" will also be given if a barrel is knocked over and it sets up again on either end. Touching a barrel, including keeping it from falling, is permitted without penalty.
• If the contestant's horse or rider falls during the run in such a manner as to break the pattern or if the rider falls off the horse after entering past the plane of the alley
• Unable to get the horse in the arena within a 60-second time limit.
• If a horse stops forward motion.
• If you feel that you have been fouled for some reason, you must pull up and declare the foul to the gateman.
16. Time Limit
If a contestant is in the holding pen and attempts to enter the arena, but cannot get the horse down the alleyway, the gateman, after the second call, will give the rider 60 seconds to enter the arena. At the end of 60 seconds, if the horse has not broken the plane at the end of the alleyway into the arena, the rider will be disqualified. (The reason for this rule is the contestant’s safety, the other contestants in the holding area, and the employees.)
17. Barrel Moved
If a barrel moved off its marker during competition, it must be reset before the next competitor's run.
18. Horse and Rider Rule
Contestants may run any horse, regardless of ownership, but a horse can only be run once in each section.
19. Horses in Arena/Alley
Only one horse may be in the arena, or alleyway, at any time during the competition. (The reason for this rule is the safety of the contestant. Accidents can occur where the assisting horse gets in front of the contestant horse, and the contestant horse then decides to go and runs into the assisting horse.)
A horse can be assisted to the mouth of the alley, but people on foot are not allowed in the alley or the arena once the horse and rider have entered. There will be no whipping of a horse from the ground in the holding pen area or alley entrance. The gateman will enforce these rules implicitly.
20. Re-Runs
Re-runs shall be granted if the official and backup timers fail to work properly unless a barrel has been turned over, resulting in a no-time. If the barrels are not placed properly on their markers, a re-run shall also be granted without any penalties being applied; however, any penalty occurring on the re-run shall result in no time. If a rider feels that they have been fouled or compromised in any way, it is the rider's responsibility to pull up and declare the foul to the gateman.
21. Training in Arena
Contestants who are given "no time,” either for breaking the pattern or knocking down a barrel, may complete the pattern. However, at its discretion, show management may ask a rider who is taking excessive time to train to leave the arena immediately. If such a request is not complied with, a $25 fine may be assessed.
22. Fastest Run Possible
Contestants must attempt to make the fastest run possible. Any obvious attempt to "pull up" or pace their run may result in the following penalties- 1st Offense - Warning, 2nd Offense - $50 fine, 3rd Offense - one year on the "ineligible" list at Elite Barrel Racing Productions events.
23. Tie for Prizes
If any contestants’ times are tied, the prize money will be split equally. Numbered poker chips will be drawn and prizes will be awarded based on the order of highest to lowest, with the highest number receiving the largest prize.
24. Payout Requirements
All payouts go to the rider. You must complete a W9 Form and it must be on file to receive your money. You can fill the form out at the race or online and email it to entry@elitebarrelracing.com. Checks must be cashed/deposited within 90 days, or all monies will be forfeited.
25. Disqualifications
Any act deemed prejudicial to the best interests of Elite Barrel Racing Productions may result in the contestant’s disqualification, with no refund of entry fees. The contestant may also be placed on the "ineligible" list for Elite Barrel Racing Productions. These acts may include but are not limited to the following:
• Using abusive or intemperate language or attempting to threaten, bribe, influence, or harass any contestant, spectator, staff member, or Arena Personnel. Also, any remarks made with the intent to cast aspersions on the character or integrity of an Elite Barrel Racing Productions staff member or management member.
• Moving or attempting to move markers at any time.
• Use of electronic and/or remotely controlled devices to alter the outcome of a run.
• Abuse of a horse in any way, either on the ground or in the saddle. Absolutely no whipping a horse from the ground by a bystander.
• Abuse of an animal in the show arena and/or evidence that an act of abuse has occurred prior to or during the exhibition or run of a horse in competition
• Competing while under the influence of drugs or alcohol.
• Misidentifying a horse in any Elite Barrel Racing Productions Barrel Race class.
• Misidentifying a rider in any Elite Barrel Racing Productions Barrel Race class.
• Other conduct that is not in the best interest of Elite Barrel Racing Productions or its contestants.
• Failure to make good on a returned check or charge back to Elite Barrel Racing Productions or any other association with a cooperative agreement with Elite Barrel Racing Productions on the returned checks.
• The Elite Barrel Racing Productions Management, at their sole discretion, shall have the authority to disqualify or deny entry to any horse they deem dangerous to the rider or to other individuals, animals, or property.
26. Safety
Safety is a prime objective in this barrel race. If you have a horse that could be dangerous to yourself, other contestants, or other horses, DO NOT come to this barrel race. Any horse or contestant deemed dangerous by the Elite Barrel Racing Productions management will be disqualified, and entry fees will not be refunded.
27. Rules
The management of Elite Barrel Racing Productions reserves the right to create any new rule or modify any existing rule to better the sport of this barrel race. Please note that the rules appearing on the boards at the event take precedence over the website and any other postings. All announcements at the show supersede printed material.
28. Postponement of Event
Elite Barrel Racing Productions reserves the right to postpone any barrel race due to a natural or manmade disaster. We do not like to put these conditions on any event but feel it is unfair if only a small percentage of barrel racers can attend. Any monies collected will be refunded. If any event is postponed, we will reschedule it for a future date. No postponement or cancellation will be made due to a lack of entries.